Information to Include in Director’s Report

The following information must be mandatorily disclosed in the Director’s Report filed by the Board of Directors:

1 Dividend, if declared & amount, if any, carried forwarded to reserves
2 Details of ESOPs:

a. Options granted

b. Options vested

c. Options exercised, and

d. Total number of Options in force, if any

3 Information about the financial performance / financial position and details of the subsidiaries / associates/ JV
4 Details of loans, investments and guarantees by the company
5 Details relating to deposits, covering the following:

Accepted during the year;
Remained unpaid or unclaimed as at the end of the year;
Whether there has been any default in repayment of deposits or payment of interest thereon during the year and if so, number of such cases and the total amount involved (i) at the beginning of the year (ii) maximum during the year and (iii) at the end of the year.
Details of deposits which are not in compliance with the requirements of Chapter V of the Act

6 Website address
7 Disclosures under the Sexual Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 2013
8 Borrowing by the company
9 Details of rent paid
10 Electricity expenses
11 Director remuneration (for each director)
12 Details of transfer of shares during the financia year
13 Break up of related party transaction (1. Name of related party and nature of relationship and 2. Duration of the agreement)

Disclosure of Significant Beneficial Ownership

The Ministry of Corporate Affairs (MCA) on June 13, 2018 notified Section 90 of the Companies Act, 2013 (Act); and notified Companies (Significant Beneficial Owners) Rules 2013. This rule came into effect on June 14, 2018. These provisions require certain compliances to be followed by a Significant Beneficial Owner and a company.

Who is a “Significant Beneficial Owner”?

“Significant Beneficial Owner” means an individual who acting alone or together, or through one or more persons or trust, including a trust and persons resident outside India, holds ultimate beneficial interest of not less than 10% in shares of a company or the right to exercise, or the actual exercising of significant influence or control in a company.

This applies to the (i) individual who is acting alone or together with one or more persons (includes partnerships) (ii) includes a trust (iii) person resident in India or outside India.

 Sr. No. Where Shareholder of a company is a Who is Significant Beneficial Owner?
A. Company Significant Beneficial Owner is the natural person, who, whether acting alone or together with other natural persons, or through one or more other persons or trust holds atleast 10% of share capital of the Company or exercise significant influence or control in the company.
B. Partnership Firm Significant Beneficial Owner is the natural person, who, whether acting alone or together with other natural persons, or through one or more other persons or trust holds atleast 10% of capital or is entitled of not less than 10% of profits of the partnership firm.
C. Trust The Significant Beneficial Owner shall be- the author of the trust, and the trustee and the beneficiaries with not less than 10% interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

Where no natural person is identified in point no. A and B in the table above, the Significant Beneficial Owner is the relevant natural person who holds the position of senior managing official.

What is the obligation of Significant Beneficial Owner?

  • Every existing Significant Beneficial Owner is obligated to file a declaration in Form No. BEN-1 with the respective company. This declaration is to be made by September 10, 2018.
  • Every Significant Beneficial Owner shall file any change in his significant beneficial ownership within 30 days to the company.
  • Every individual, who acquires significant beneficial ownership in a Company, shall file a declaration in Form No.BEN-1 to the Company within 30 days of acquiring such significant beneficial ownership.

What are the obligations of the Company?

  • The company receiving the declaration has to maintain a register of Significant Beneficial Owners.
  • The company has to file a return in Form No. BEN-2of significant beneficial owners of the company and changes therein with the Registrar within 30 days from the date of receipt of the declaration.
  • Maintain a register of significant beneficial owner in Form No. BEN – 3.
  • Also, if the Company knows or has reason to believe that someone is s Significant Beneficial Owner (or has been a Significant Beneficial Owner in last 3 years) and is not registered with the company as a Significant Beneficial Owner then, the company is required to give notice to such person seeking information in Form No.BEN-4.

Consequences of non-disclosure by Significant Beneficial Owner

  • Shares may be made subject to the restriction on transfer.
  • All rights in shares held by such Significant Beneficial Owner shall be suspended, including, voting rights, dividend etc.
  • The MCA may impose penalty of up to INR 1,00,000/- and INR 1,000 per day the default continues.
  • Such Significant Beneficial Owner can be charged with fraud under Section 447 of Companies Act, 2013.

Consequences of non-compliance by a company?

Fine ranging from INR 10,00,000/- to INR 50,00,000/- for company and INR 1,000 per day the default continues.

Who is exempted from definition of Significant Beneficial Owner?

  • Mutual Funds;
  • Alterative Investment Funds (AIFs); and
  • Real Estate Investment Trusts (REITs) and Infrastructure Investment Trusts (lnvlTs).

Urgent reminder for filing of Form DIR 3 – KYC | 5 things you need to file the Form DIR 3 – KYC

As pointed out in our previous article (Directorship – Comply with MCA, KYC Guidelines), the Ministry of Corporate Affairs of the Government of India has decided to conduct a KYC check of all directors of all companies registered in India on an annual basis. As per the Ministry of Corporate Affairs, any person who has been allotted Director Identification Number (“DIN/DPIN”) on or before March 31, 2018 and the status of such DIN is ‘Approved’, needs to file form DIR 3 – KYC to update KYC details in the system of the Ministry of Corporate Affairs.

The KYC has to be filed on or before September 15, 2018.

You will require these 5 things to make this filing:

(i) A unique personal mobile number and a personal email id;

(ii) PAN number and Aadhar number;

(iii) Class 2 Digital Signature Certificate.

(iv) Form DIR 3 – KYC which has been filled in by you and certified by a practicing Chartered Account / Company Secretary or a Certified Management Accountant (Certified by the Institute of Cost Accountants of India); and

(v) A proof of permanent address which needs to be attached to the form. Bank statement, electricity bill, telephone / mobile bill which specifies the address of the director may be attached as address proof, provided that bank statement, electricity bill, telephone or mobile bill shall not be more than 2 months old.

Please remember that if you fail to file the Form DIR 3 – KYC by September 15, 2018, then the Ministry of Corporate Affairs shall mark your DIN as deactivated, and you will have to pay a fee of INR 5000 /- to file the form and reactivate your DIN.

For further details you can also refer to the FAQs on the Form DIR 3 – KYC issued by the Ministry of Corporate Affairs and the FAQs.

Click here to download the Form DIR 3 – KYC

Click here to download the Instruction Kit for Form DIR 3 – KYC

At LexStart we advise start-ups at various stages of growth on disclosure related compliances and non-disclosure arrangements. You can reach out to support@lexstart.in with any specific queries that you may have.


Disclaimer: Please note that the article above is for information purposes only and represents the views of the author and should not be construed as legal advice.

Directorship – Comply with MCA, KYC Guidelines

Ministry of Corporate Affairs (MCA), India would be conducting KYC (Know Your Customer) of Directors of all companies on an annual basis through a new e-form viz. DIR-3 KYC to be notified and deployed shortly with MCA.

Accordingly, every Director who has been allotted Director Identification Number (DIN) on or before March 31, 2018 and whose DIN is either (i) in ‘Approved’ status, or (ii) inactive due to disqualification of such Director would be mandatorily required to file form DIR-3 KYC on or before September 15, 2018 with MCA.

While filing the form, the Unique Personal Mobile Number and Personal Email ID of the Director would have to be mandatorily indicated and would be verified by One Time Password (OTP) to be sent to such Director’s registered mobile no.

The e-form should be filed by every Director using his own Digital Signature Certificate (DSC) with MCA and should be duly by a practicing professional (CA/CS/CMA).

Failure to comply with this provision will result in the DIN of such Director to be ‘Deactivated’ thus disqualifying such Director. Activation of DIN can then be done by paying requisite filing fees.

Revival of Company Struck Off by Registrar Of Companies, India (“ROC”)

Over 2,00,000 companies which have not filed their annual returns and balance sheet for 3 consecutive financial years, have been de-registered by the Registrar of Companies (ROC) and a series of action against such companies have been taken including de-activating the DIN of the directors of such companies. This essentially means, that directors of such companies are now disqualified and cannot be appointed as directors in any other company.

However, the Registrar of Companies (ROC) has also now given an opportunity to such companies, to get their compliance in place and apply for the revival of the company.  If you are the director or promoter of any such company, then read on to understand how you can rectify the situation:

1. Who can apply for the revival of a company?

The following persons can file the application with National Company Law Tribunal (NCLT) for revival:

  • The company that has been deregistered by the Registrar of Companies (ROC);
  • Creditors or shareholders of a company that has been deregistered by the Registrar of Companies (ROC); and
  • Workmen of a company that has been deregistered by the Registrar of Companies (ROC).

2. What is the timeline for filing an application for revival of a company that has been deregistered by the Registrar of Companies (ROC)?

A company that has been deregistered by the Registrar of Companies (ROC) can apply for revival within the below-stated timelines:

  • Where the order for deregistration has been passed by NCLT: The company has 20 years from the date of strike-off order to apply to Registrar of Companies (ROC) for revival; or
  • Where the order for deregistration has been passed by Registrar of Companies (ROC): The company has 3 years from the date of the order passed by Registrar of Companies (ROC) to apply to Registrar of Companies (ROC) for revival.

3. What is the procedure to be followed for revival?

The applicant has to file a petition for revival with NCLT through the Registrar of Companies (ROC), in the prescribed Form NCLT-9 for the restoration of the name of the company with the following supporting documents:

  • Document and/or other evidence in support of the statement made in the application or appeal or petition, as are reasonably open to the petitioner(s);
  • Where the petition is presented on behalf of members (shareholders), the letter of consent given by them, if applicable;
  • Affidavit verifying the petition;
  • Evidence regarding payment of the fee of Rs. 1,000/-;
  • Memorandum of appearance with a copy of the Board resolution or the vakalatnama, as the case may be;
  • Certified True copy of the Power Of Attorney;
  • Affidavit Not Claiming Dormant Status Of The Company;
  • Affidavit on Demonetization;
  • Audited Financial Accounts, Profit and Loss account, Auditors Report;
  • Directors Report, AGM Notice, Attendance Register and Minutes;
  • Certified True Copy of the Memorandum of Association of the Company;
  • Certified True Copy of the Articles of Association of the Company;
  • Three copies of the petition; and
  • Any other documents in support of the case.

Upon receiving the application, NCLT shall fix a date for hearing the matter and after giving reasonable opportunity to both the parties of being heard, pass an order for restoration of the name of the company and removal of disqualification of the director, if it is satisfied with the reasons given by the company. There will, of course, be a certain penalty imposed as well.

4. Is the company automatically revived if the NCLT passes an order for restoration?

No. There are certain steps to be taken to restore the company. The applicant will have to submit a certified copy of the order with the Registrar of Companies (ROC) within 30 days from the date of the order. Only after the  Registrar of Companies (ROC) publishes the order of restoration in the Official Gazette, will the company be considered to have been restored.

In addition, the company will also have to complete all the pending financial statements and annual returns with the Registrar of Companies (ROC) and comply with the requirements of the Companies Act, 2013 and rules made thereunder within such time as may be directed by the NCLT.

Being Non Compliant Just Got More Expensive!

As per the latest amendment proposed by the Ministry of Corporate Affairs,  on April 10, 2018, companies will have to pay additional fee @ Rs.100 per day for filing annual returns after the prescribed date of filing.

For more details, read on:

  1. Which forms attract these delayed filing fees, and are covered under the annual returns?

Form 23AC, Form 23ACA, Form 23AC XBRL, Form 23ACA XBRL, Form MGT-7, Form  AoC-4, Form AoC-4 XBRL and Form AoC-4 CFS under Section 92 (Annual Return) or 137 (Annual Financial Statement) of the Companies Act, 2013.

  1. What is the current additional filing fee for delay?

As per the current fee structure, the late filing fees are as per the below structure:

Sr. No. Period of delay Additional Fees
1. More than 30 days 2 times the normal filing fees
2. More than 30 days and upto 60 days 4 times of normal filing fees
3. More than 60 days and upto 90 days 6 times of normal filing fees
4. More than 90 days and upto 180 days 10 times of normal filing fees
5. More than 180 days and upto 270 days 12 times of normal filing fees
  1. What is the regular filing fee for filing these forms/annual returns?                                                                                               

 The filing fees depend on the paid-up share capital of the company. Set out below are the slabs for the filing fees depending on the paid up share capital:

NOMINAL SHARE CAPITAL FEES APPLICABLE
Upto Rs.1 Lakh Rs.200
Rs. 1 Lakh to Rs. 5 Lakhs Rs.300
Rs. 5 Lakhs to Rs. 25 Lakhs Rs.400
Rs. 25 Lakhs to Rs. 1 Crore Rs.500
Rs. 1 Crore and more Rs.600

Below example will help you understand the fee structure in a better manner.

If there is a delay of 10 days in filing the forms, as per the current structure the fees payable will be 2 times of the normal fees, but once the revised fees are implemented the additional fees payable will be Rs. 1000/- along with the normal fee which is way higher than the current structures. Therefore, as the number of days increases the penalty too will increase proportionately. The cost of which will be much higher.

It is therefore important to complete your annual filings on time.Non filing of annual returns also has other repurcussions, such as disqualification of directors.

So what are you waiting for…#StartRight_Right Now!